Outbreaks in Workplaces

Reporting Exposures to COVID-19 in Workplaces

Employers must immediately notify Ottawa Public Health when they become aware of two or more people in their workplace who have tested positive for COVID-19 within a 14-day period as noted in the Letter of Instruction issued by Dr. Vera Etches.

Employers must notify OPH by using the COVID-19 Workplace Reporting Tool.

Who Should Use this Tool

Use the COVID-19 Workplace Reporting Tool if all three of these criteria apply to your business/organization:

  1. You have a business or organization in the City of Ottawa
  2. You are a person(s) responsible for a business or organization
  3. Two or more people connected with your organization have tested positive for COVID-19 within a 14-day period (since January 4, 2021).

Who Should not Use this Tool

The following businesses or organizations should not use this reporting tool and follow their sector-specific reporting guidance:

  • A licensed child care program, licensed home child care setting or unlicensed home child care setting;
  • Health care providers and health care entities as defined in Section 77.7 of the Health Protection and Promotion Act who are subject to the Chief Medical Officer of Health’s Directives issued thereunder;
  • Schools and school boards licensed under the Education Act; and
  • Schools and private schools within the meaning of the Education Act, that are operated in accordance with a return to school direction issued by the Ministry of Education and approved by the Office of the Chief Medical Officer of Health.

How to Use this Tool

You can preview the Workplace Reporting Tool (pdf - 145 KB) questions to see the information you will need to complete the tool. The tool will take 10-15 minutes to complete.

What Happens After Completing the Tool

Once OPH receives your submission, you will be contacted within 24 hours for follow up. Have the following information ready:

  • Names and dates of birth of each person who has tested positive (as they appear on the person’s Health Card)
  • The date each person got tested
  • The reason each person got tested (e.g. did they have symptoms?)
  • If they have symptoms, when those symptoms started
  • Their record of attendance in the last two weeks, including the days and times of the shifts that they worked
  • The type of work they do
  • The type of Personal Protective Equipment (PPE) they wear (e.g. cloth mask, medical mask, eye protection, etc.)
  • Who they might have been in contact with and who they would have spent time in the workplace

Follow the Employer Protocol for when a Staff Member Tests Positive for COVID-19.

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