Updating Your Child's Immunization Record

Parent(s)/Guardian(s) are responsible for updating Ottawa Public Health (OPH) every time their child receives immunizations given by any health care provider.

Providing immunization updates to OPH helps protect your child and the public in case there is ever a vaccine preventable disease outbreak in our community. 

Health care providers are not required to report your child's immunizations to OPH.

Your child's immunization record at OPH may only contain immunizations reported by yourself and immunizations administered by an Ontario Public Health Unit, for example, at a school clinic. It is possible that your child may have received additional immunizations compared to what OPH has on file, please submit any missing information to OPH to ensure your child's record is up to date.

All vaccine information submitted to OPH must be translated into English or French

OPH's New Online Submission Form 

Online on Immunization Connect Ontario (ICON)

With ICON you can submit vaccine records, view & print immunization information OPH has on file and be informed of which immunizations your child needs or will need in the near future.

To submit updates or view your child’s immunization record at OPH using ICON, you will need to create an account and set a PIN.

To do this, you will need one of the following:

• Your child's Ontario Photo Health Card (their Health Card Number must be on file with Ottawa Public Health to use this option);

or

• Your child's Ontario Immunization ID (OIID). If you do not have your child's OIID, complete the Ontario Immunization ID Request and PIN Reset Form . The OIID is also included in any Notice you may have received from OPH.

Immunization Connect Ontario (ICON)

Note: It can take up to 5 business days before any updates appear on your child’s record through the “View Immunizations” feature.

CANImmunize

CANImmunize is a free, easy to use app that allows you to track and report your child's immunizations to OPH. The app is available on iOS and Android.

Important - Before using CANImmunize, please ensure the following:

• Your child lives in Ottawa
• Child/student is 17 years of age or younger
• Your device is connected to the internet
• If using the app: You are using CANImmunize version 5.4.3 and up on an iOS or Android device

To submit your child's immunization information to OPH, you will need to ensure you have turned on the option to automatically send updates to Ottawa Public Health.  To turn this function on:

• Sign into your CANImmunize account.
• Go into your child's immunization record.
• Click on "Profile".
• In their profile, ensure the city is entered and then click on "Send to Ottawa Public Health". This is where you will be able to turn on the sharing function. If the city is left blank, you will not see this option.
• Once turned on, you will be directed to the "Contact Info" page where you will provide your consent to share your child's immunization information with OPH.
• Each time you add immunization information to CANImmunize, it will be shared with OPH automatically. Important: Files you attach in the app are not sent to Ottawa Public Health (OPH). We only receive the information you type into the app.
• To view an immunization record: currently the option to view what Ottawa Public Health has on record is not available through CANImmunize. This feature is coming soon. In the meantime, you must use ICON to view your child's current record at OPH.
• Important: Files you attach in the app are not sent to Ottawa Public Health (OPH). We only receive the information you type into the app.

CANImmunize

Mail

Mail a copy of the immunization record which needs to have visible the child’s name, date of birth and phone number or address to:

• Ottawa Public Health, Immunization Unit, Mail Code 26-42, 100 Constellation Drive, Ottawa ON, K2G 6J8
• Note: There are no in-person immunization services at this location

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Fax

Fax a copy of the immunization record which needs to have visible the child’s name, date of birth and phone number or address to:

• 613-580-9660

OPH does not release immunization records to a parent/guardian of any individuals 16 years of age and older. An individual 16 years of age and older must submit the request for their own record.

Ottawa Public Health does not collect records of vaccine information for individuals 18 years of age or older. Please do not submit records for vaccines received from other health care providers. Ottawa Public Health is mandated to collect and maintain immunization records for children and youth 17 years of age and younger who attend a school or licensed child care centre in Ottawa.

Please visit Ottawa Public Health’s website for Adult Immunization which includes information on how to access immunizations records and how to get up-to-date with immunizations as an adult. 

Common reasons why Ottawa Public Health may not have been able to complete your Ontario Immunization ID Request/ Reset:

We are unable to match information on your form to information in our database to find your child’s Ontario Immunization ID (OIID):

The information we have on file may not match what you have submitted in the form, so we cannot match them to find an OIID. Ensure the information you submit matches the information your child's school has on file. Ottawa Public Health receives contact information from the school boards for our system each year.

NOTE: Licensed childcare centres do not send records to Ottawa Public Health. Parent/guardians should not provide vaccine records to the school.

• Your child is not in elementary or high school:

  • Your child’s immunization record will not be in our system unless you submitted immunization records to us or they received a childhood vaccination vaccines from Ottawa Public Health.

    1. You can use CANImmunize instead of ICON to submit immunizations to Ottawa Public Health. Ensure that you have consented in the app to share information with us.

    2.  You can submit a copy of their record using OPH's new secure webform, by mail, by fax or by visiting an Ottawa Public Health Neighbourhood Health and Wellness Hubs.

  • If your child is older than 17 years of age; please visit Ottawa Public Health’s Adult Immunization page on how to get up to date with immunizations and find immunization records.

  • Your child is new to a school in Ontario and started after the start of this school year:

    • Your child may not be in our system, so they will not have an OIID, unless they received a childhood vaccination from Ottawa Public Health 

      1. You can use CANImmunize to submit immunizations to Ottawa Public Health; Ensure that you have consented in the app to share information with us.

      2. You can submit a copy of their record using OPH's new secure webform, by mail, by fax or by visiting an Ottawa Public Health Neighbourhood Health and Wellness Hubs.

OIID provided in the Ontario Immunization ID Request/ Reset Form does not match the OIID number on your child’s file: 

Resubmit the form and select "No" when asked “Do you know your child's Ontario Immunization ID (OIID)?”

E-mail or phone number provided was invalid: 

The information you submitted does not match the contact information we have on file. NOTE: The contact information (phone or email) must not be for a third party location like an employer or school.

If you continue to have issues accessing ICON and your child is 17 years of age; or younger, please submit a copy of their record using OPH's new secure webform, Mail or Fax to Ottawa Public Health or visit one of our Neighbourhood Health and Wellness Hubs to review your immunization record.